Agility in the admission process and effective communication contribute to a more satisfactory experience for the patient, which is essential for the reputation and success of the hospital institution. Allows to register and maintain a detailed control, including request for quotations, uploading content, recording invoices, tracking payments, as well as recording detailed information such as contact, payment terms and performance evaluation. Facilitates the grouping of orders from different departments to take advantage of economies of scale and possibly obtain better prices and conditions. Allows for the creation and approval of multi-departmental purchase requisitions that can be converted into purchase orders. The system can automatically generate purchase orders when inventory levels reach a set replenishment point. Allows tracking and management of purchase orders that are pending delivery or have been partially received. Allows you to manage orders for items that are not in the hospital’s standard catalog. Allows you to manage the purchase of services and items that do not need to be stored in inventory, such as consulting or repair services. Create, classify, edit or delete different products or services in the internal catalog with ability associate them predefined price lists. Provides real-time visibility into the status of purchase orders, including delivery tracking. Generation of detailed reports on purchases, expenses, supplier performance, among many others possible variables. Keeps an accurate record of all items in stock, allowing detailed tracking of inventory movements. Set minimum and maximum inventory levels to ensure that there is always sufficient stock without holding excess inventory. Allows you to control inventory on consignment, ensuring that you only pay for items that have been used. Facilitates item registration and tracking through the use of barcode or QR scanning. Enables inventory audits to be performed without stopping the operation and to ensure the accuracy of inventory data in real time. Manages the main item information, including descriptions, units of measure, prices and suppliers. Allows tracking of items by lot, serial number and expiration dates, which is crucial in the medical environment. Facilitates conversion between different units of measurement during all clinical and administrative operational processes, e.g. from boxes to individual units. Allows management of several warehouses and sub-warehouses, each with their own locations and inventory levels. Generates detailed reports on inventory levels, stock movements, expiring items, among many other possible variables. Allows for detailed customer registration, identification of customers by categorized groups and integration of detailed information such as contact details, credit limits, including price lists and content upload, among many other possible variables. Sends automatic notifications to customers with information about their account statements and outstanding invoices. Generates analytical reports or lists, general or detailed, on outstanding balances, payments received, aging of balances, among many other possible variables Allows segmentation and filtering of accounts receivable information according to customer type (individuals, insurance companies, companies, etc.). It facilitates the follow-up of outstanding balances and the performance of collection procedures. Allows the individual or multiple allocation of partial or total payments of invoices as well as the respective issuance of payments. Allows to register and maintain a detailed control of suppliers, including request for quotations, content uploading, invoice registration, payment tracking, as well as the registration of detailed information such as contact detailed information such as contact details, payment terms, discounts, among others. Allow to visualize and globally manage accounts payable based on variables such as amounts and maturities. Facilitates the registration of invoices by associating them to their respective operating events. Allows future payments, advances or refundsas well as and individual or multiple identification of partial or total payments of invoices, ensuring that invoices are paid on time. Helps manage and control outgoing payments to maintain a healthy cash flow. Makes it possible to manage several petty cash operations at the same time. Facilitates mass payments through integration with banking systems Attach and manage documents related to invoices, such as purchase orders or acknowledgement. Generates reports analytical reports or lists, general or detailed, on outstanding balances, payments received, aging of balances, among many other possible variables. By automating processes, efficiency in the billing process is improved. By automating processes, efficiency in the billing process is improved. Ensures that all invoices are compliant with tax regulations and industry standards anywhere in the world. The issuance of invoices, as well as their cancellation or the application of a credit note, automatically generates the respective accounting entries. Configure and update price lists of services and products offered. Facilitates the creation and management of service or treatment packages at special prices. Monitors revenues and performs detailed analysis of accounts. Allows you to apply discounts and promotions efficiently. Securely stores and organizes all billing-related documents. Provides access to detailed customer billing histories and statements. Allows you to customize invoice and receipt formats. Consolidate several invoices into one, simplifying the management for the customer. Automates the creation of accounting policies and ensures correct and timely classification and recording. It allows the valuation of inventories and assets according to different methods (PEPS, average cost, last cost). Record and give historical traceability to fixed assets from their acquisition to their retirement, including the calculation of their depreciation and automates it in their accounting. Generates financial statements such as the income statement, balance sheet, cash flows and budgets that provide an accurate and real-time financial picture of the operation Fully customizable chart of accounts Detailed and customizable reports on the financial and accounting position of the organization. Create templates for frequent policies as well as interim provisional policies to record transactions that are pending confirmation. Facilitates reconciliation of cash balances with bank statements Proper maintenance can extend the life of equipment, which can result in significant long-term savings. Well-maintained equipment is less likely to fail or malfunction, which contributes to patient safety. Ensuring that food is handled in accordance with hygiene and safety standards contributes to regulatory compliance and improves service quality. By offering meals that not only meet medical requirements, but also consider patient preferences, your satisfaction and experience during your hospital stay is improved. This module allows you to keep track of the biomedical equipment inventory in real time. Facilitates the scheduling and follow-up of preventive and corrective maintenance activities. Provides a centralized location for storing and accessing equipment-related documentation such as manuals, certificates and maintenance records. Helps track the physical location of each piece of equipment in the facility. Provides detailed reports on equipment status and usage, as well as tracking of maintenance activities. Facilitates the creation of budgets at the account level for the next fiscal year. Allows tracking of budget history for future reference and trend analysis by identifying resources applied, resources committed and resources available. Allows forecasting based on historical data and future projections It allows integrating the budget with purchasing and accounting activities to obtain a complete view of the organization’s finances. Provides detailed reports and statistics to assist in decision making. The data and statistics provided help make decisions related to agreements and contracts with insurers. Allows the management of agreements and relationships with different insurance companies and agreement entities. It facilitates the configuration and management of specific price lists and business rules for different insurers and agreements. Helps manage the details and transactions of supplemental payments, such as co-payments and deductibles. Allows flexible assignment of multiple insurers or agreements to a single patient, as needed. It offers detailed reports and analysis related to insurers and settlements, which helps in decision making. Purchasing Module
Benefits
Operational Efficiency
The automation and centralization of purchasing processes reduces the administrative burden and speeds up the procurement process.
Cost Optimization
Consolidated purchasing and effective supplier management can lead to cost reduction and better purchasing conditions.
Greater Control and Visibility
Real-time monitoring and detailed reports provide a clear view of purchasing activities, facilitating informed decision making.
Improved Inventory Management
By maintaining optimal inventory levels through automation, the risk of shortages or overstocks is reduced.
Improvement in patient satisfaction
Functionalities
Warehouse Module
Functionalities
Benefits
Inventory Optimization
Minimum and maximum level control, together with dynamic auditing, ensures that inventory is optimized, reducing costs and avoiding shortages.
Increased Accuracy and Control
Code scans and tracking by lot or serial number increase accuracy and allow better control over items in stock.
Improved Space Management
By being able to manage multiple warehouses and sub-warehouses, the use of storage space can be optimized.
Regulatory Compliance
Tracking expiration dates ensures regulatory compliance and reduces the risk of using expired products.
Accounts Receivable Module
Benefits
Cash Flow Optimization
Efficient accounts receivable management contributes to a more predictable and stable cash flow.
Reducing Outstanding Balances
Automatic notifications and active collection management can help reduce the amount of outstanding balances and improve liquidity.
Better Customer Service
By keeping information organized and up to date, you can provide better customer service and support for billing inquiries.
Informed Decision Making
Reports and statistics provide a clear view of the financial situation and facilitate data-driven decision making.
Functionalities
Accounts Payable Module
Functionalities
Benefits
Payment Efficiency
Scheduling and automating payments ensures that obligations are met in a timely manner, reducing the risk of late payments and improving supplier relations.
Financial Control
Monitoring cash flows and accounts payable management contributes to greater control over the financial health of the organization.
Reduced Administrative Burden
By automating processes and centralizing information, the administrative burden associated with accounts payable management is reduced.
Supplier Analysis
The reports allow you to analyze supplier performance and reliability, which can be useful for negotiations and contracting decisions.
Reduction of no-shows and optimization of agendas
Invoicing and Cashiering Module
Benefits
Efficiency and Speed in Invoicing
Regulatory Compliance
Ensures compliance with tax laws and regulations, avoiding possible penalties or fines.
Improved Customer Satisfaction
By offering clear, detailed and personalized billing, customer experience and satisfaction is improved.
Revenue Optimization
Proper management of pricing, packages and discounts can help maximize revenue.
Functionalities
Accounting Module
Functionalities
Benefits
Accuracy in Accounting Information
By automating and centralizing information, greater accuracy in accounting records is ensured.
Regulatory Compliance
Facilitates compliance with accounting rules and regulations.
Informed Decision Making
Financial statements and reports allow a better understanding of the financial situation, facilitating decision making.
Efficiency in Accounting Processes
By automating processes, greater efficiency in accounting management is achieved.
Biomedical Equipment Maintenance Module
Benefits
Maintenance Efficiency
By scheduling and tracking maintenance activities efficiently, disruptions and costs associated with equipment downtime can be minimized.
Longer Equipment Life
Patient safety
Compliance with regulations and quality standards
Improvementin patient satisfaction
Functionalities
Budgeting Module
Functionalities
Benefits
Effective Financial Planning
A good budgeting system helps to plan and control the organization’s financial resources.
Cost Control
By establishing budgets and tracking expenses in real time, costs can be better controlled.
Informed Decision Making
Accurate, up-to-date data helps organizational leaders make more informed decisions about finances.
Visibility and Transparency
Traceability of budget data improves transparency and allows for better monitoring of expenditures.
Insurance Companies and Agreements Management Module
Benefits
Revenue Optimization
Effective management of insurers and agreements helps optimize revenues by negotiating favorable rates and terms.
Patient Satisfaction
By efficiently managing agreements with insurers, you can offer a more streamlined and transparent billing process for patients.
Improved Cash Flow
By ensuring prompt collection of payments from insurers and properly managing co-payments and deductibles, cash flow is improved.
Better Decision Making
Functionalities
